SayWhatClub

 


SayWhatClub

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SEPTEMBER 8, 2020 BOD MEETING MINUTES

Meeting called to order 5:04pm Pacific

Present: Pat Dobbs; Leslie Cotter; Duane Tull; Ty Smeltekopf; Linda Binns; Kim Ward; Ilene Morales

Approve Treasurer report.

 

Approve the other reports.  Linda/Ty

List Rep:

https://docs.google.com/spreadsheets/d/10VBIUzZBTPpkJkrEuH-XlrqRb4cUtVV3rvglIJ9turY/edit#gid=0

 

HC:

New Subscribers 4

Connect 1

Forum 1

World 2

Found via

Friend 1

Search engine 1

Other website  2

Deletes 12

CI list 4

Connect 2

World 5

Forum 1

submitted by Marty Wilson

 

CSC: No Report.

 

Webcom:  Approved / Linda / Leslie

There were only a few changes made to the website in August. I posted the BOD minutes from July and did an update of our WordPress site. I also went through comments and deleted the spam that had accumulated – we are caught up as of 9/2/2020 but it adds up every day, unfortunately.  I have done some updating and reviewing this month. Our SEO function quit working (which is how people find us one the web) but it was a quick fix and things are back on track now. I have backed up the site twice this month — with so many more people at home due to this pandemic — I keep hearing from friends about problems with their online content, so I’m trying to make sure we have a good point to return to if there is a problem.  I updated the plug-ins, also.

I have no reports of any other changes. With times being what they are, there is not much going on but that will hopefully change in the coming months.

If you haven’t sent me an updated bio for our bio page, please do so. If you read the one there and it is still relevant, please let me know that as well.

 

The stats for last month are as follows:

The most visited pages were:

Drunken Sailor Syndrome – Living and Working with Vertigo            397

Home                                                                                                176

Reading Your Audiogram                                                                  154

There were others that were below 50 views.

Search engines led viewers to SawWhatClub pages 805 times including:

Google                                                    699

Bing                                              48

Yahoo                                           33

Duckduckgo                                 21

There were also 25 from Facebook.

There are many others of which all were very small.

The vast majority of views and click-thru’s come from the USA as you can see from the chart below. There are many more countries with views but they all each have less than 10 views each.

Countries with the most views are:

US                                     1,053

UK                                         62

Canada                                  53

Australia                                44

India                                       20

This concludes the monthly report for August 2020. Thank you.

 

–Daphne M. Matthews

 

Public Session Closed  5:10

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SWC BOD MEETING MINUTES

 

SWC BOD MEETING MINUTES AUGUST 10, 2020 5PM PACIFIC

PRESENT: 

LINDA BINNS; KIM WARD (CHAIR) PAT DOBBS; TY SMELTEKOP; DUANE TULL ; LESLIE COTTER.

Treasurer’s Report: Kim

https://docs.google.com/document/d/1rwUXQOsaqaWZ2JE5GivV05bkqXDhs5YwHAXR9ycr1uw/edit?usp=sharing

Vote to approve Treasurer’s Report motion by Linda /2nd Kiim

All approved, motion carried.

 

Other reports:

LRC:  Bet

https://docs.google.com/spreadsheets/d/10VBIUzZBTPpkJkrEuH-XlrqRb4cUtVV3rvglIJ9turY/edit#gid=0

 

HC:  Marty Wilson

HC Monthly Report New Subscribers 5 World 3 Connect 2 Deletes 9 World 5 CI 3 Connect 1 Found by: search engine 3 other 2

CSC: Lorne Smith

No CSC report as con postponed til next year.

Webcom: Daphne /No webcom report

Vote to approve all committee reports.  All approved.

Discuss/vote on Ilene Morales for Board Member/Motion by Ty / 2nd by Pat, all approved, motion carried.

 

Close Public Session 5:04pm pacific

 

JULY 14, 2020

Meeting opened at 5pm Pacific time.  Kim Ward Chair.  Present: Linda Binns; Pat Dobbs; Duane Tull; Leslie Cotter; Ty Smeltekop

Treasurer’s Report: Kim Ward

https://docs.google.com/document/d/1GbQ2uTmunGEizjb1VphykK8BTwd4P2u5x0UBglPNSeg/edit

No questions/discussion.  Motion to approve. 2nd. (Linda/Kim)  All in favor, motion carried.

Other Committee reports:

List Rep: (LRC)

 https://docs.google.com/spreadsheets/d/10VBIUzZBTPpkJkrEuH-XlrqRb4cUtVV3rvglIJ9turY/edit#gid=0

Hospitality Committee: (HC)

Newbies 5

Connect 3

World   2

CI list (one as a secondary and one was re-added after a deletion did not count as new Newbies found us via

Search engine 2

Friend 1

Other 2

Deletes

Forum 3

Connect  2

CI list 1

 

Archives deletes

Thanks to Vicky for helping me with the deletes. All of the lists are up

to date (oldest are now May 2019)  I still need to finish up Commons but

will get to that soon.   Vicky and I will go through the lists again Jan

  1. This will be much easier than having to do lists that went back

to 2014 or 2016!

 

Marty Wilson

CONVENTION STEERING COMMITTEE (CSC)

CSC 

We’re saddened to announce that our SayWhatClub convention scheduled for this August in Pittsburgh has been postponed to August 2021. With Pennsylvania only beginning to open back up and many restrictions remaining on public gatherings and travel, we realize that we could not safely meet and exchange hugs this summer in the manner to which SayWhatClubbers are accustomed. 

 

We trust that everyone will be able reconvene in Pittsburgh on our new dates of August 4-7, 2021 at the same location, the Sheraton Pittsburgh Hotel at Station Square. Our convention schedule and prices remain otherwise unchanged, and we hope to pick up where we left off and build on what was already shaping up to be an outstanding convention.

 

If you’ve registered for the Pittsburgh convention, you have the option of remaining registered and fully paid for 2021 or cancelling and receiving a refund. To request a refund, send an email to conregistration@saywhatclub.org. If you wish to remain registered, you do not have to do anything. You can still cancel and receive a full refund at any time before the new early-bird deadline of April 30, 2021 if circumstances change and you are unable to make it.

 

All hotel reservations made with our 2020 rate code and web link will be automatically cancelled. You don’t have to contact the hotel to cancel your reservations. You will have to make new reservations for 2021. The “Reserve Hotel” button on our 2021 convention website will be updated with the new link when we get it. Our convention room rate is unchanged at $125 a night, which represents a saving of more than $100 a night from the hotel’s current rates.

 

We hope that our 2021 Pittsburgh convention will be bigger and better than ever. Please stay safe and accept our virtual hugs until we are able to exchange the real thing next year.

 

WEBCOM:

 

June 2020 BOD Monthly Report from WebCom

By: Daphne M. Matthews, WebCom Chair

 

There were only a few changes made to the website in June. I posted the BOD minutes from May and did an update of our WordPress site. I also went through comments and deleted the spam that had accumulated.

Lorne Smith updated the convention history page, convention registration forms (online Gravity form and PDF versions) and the Sponsorship Opportunities PDF to reflect the convention postponement to 2021.

Michele Linder updated the following. On June 5th: she added a banner with postponement information on Pittsburg image; updated new date information (for the convention); and removed the hotel button, pending the new hotel link.  On June 16th: she restored the hotel button with the updated link for 2021 reservations.

Kim Ward updated the Convention link in the blue menu section at the bottom of the main page and posted a new blog entry entitled “Hope” which was written by Angie Fugo.

The stats for last month are as follows:

The most visited pages were:

Home                                                236

2021 SayWhatClub Convention       115

Reading Your Audiogram                  108

6 Common Misconceptions                86

Join                                                     56 

There were others that were below 50 views.

Search engines led viewers to SawWhatClub pages 478 times with 111 from Facebook. There are many others of which all were very small.

The vast majority of views and click-thru’s come from the USA as you an see from the chart below. There are many more countries with views but they all each have less than 10 views each.

Country

US                         889

Canada                   84

UK                          56

India                        47

Australia                  25

Philippines              14

 

This concludes the monthly report for June 2020. I would like to add I still need new bios from all board members.  Thank you.

 

–Daphne M. Matthews

No questions/discussions; motion to accept committee reports / 2nd / vote.  All approved,  Motion passes.  (Leslie /Pat)

 

Close Public Session

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BOD MEETING MINUTES JUNE 9, 2020

Meeting called to order 5pm Pacific.

Present: Duane Tull; Kim Ward; Pat Dobbs; Linda Binns (Chair)

Treasurer’s Report:

https://docs.google.com/document/d/e/2PACX-1vRlvEc6JFGozHCN4J-6Y5NSvkdnWjEMG6FhqLhhp2u_CzLPN1ZNUK1VVQkN-251wrOm3nri5oFWxpB8/pub

Motion to approve: Linda / 2nd Kim

No questions, vote, all approved.

Other Committee Reports:

HC:

New Subscribers  4

Connect 2

World   1

CI list 1 ( plus one as a secondary list)

Found via: 4

FB 1

Search engine 1

other 1

Friend 1

Deletes 9

Connect 1
CI list 2

World 4 (one self sign off)

Forum 2

 

I plan on start training Vicky on how to do the deletes in June.

 

 

Marty (Mattox) Wilson

LRC:

https://docs.google.com/spreadsheets/d/10VBIUzZBTPpkJkrEuH-XlrqRb4cUtVV3rvglIJ9turY/edit?fbclid=IwAR1925S91_VFLQKzO_iaUztRjQ08TPmMeUoqwQsZZ0fxtqe8hIzKzHlptsM#gid=0

 

CSC: No formal report as CSC working on con postponement details.

Motion to approve: Linda / 2nd Kim

No questions, vote, all approved.

Public Session adjourned 5:18pm Pacific time

 

 

 

 

 

 

 

SWC BOD MEETING MINUTES MAY 11, 2020

5:00pm PACIFIC TIME; 6:00PM MOUNTAIN TIME; 7:00PM CENTRAL TIME; 8:00PM EASTERN TIME

PRESENT:

LINDA BINNS, PAT DOBBS, KIM WARD, LESLIE COTTER, TY SMELTEKOP, DUANE TULL (MEETING CHAIR)

Treasurer’s Report April 2020 – Kim

https://docs.google.com/document/d/e/2PACX-1vRznquaMYLGjm4vhJeB3MruXEcqUKIb1RCGuxSNslCk8IvkG4_qdXt1-EUd97MzT3wSezYf0hAp-RG0/pub

Questions, Discussion.  Motion to accept, 2nd, Vote

Motion: Linda; 2nd Pat

All approved.

All other committee reports.

LRC:

https://docs.google.com/spreadsheets/d/10VBIUzZBTPpkJkrEuH-XlrqRb4cUtVV3rvglIJ9turY/edit?fbclid=IwAR0h6InwSzhq-3aoy3EiIDd44w1PfDknBVa_kh4ezSF4yT5rA5wFyB-F3ac#gid=0

HC Stats for April 2018

Newbies  11

Connect 7

World 2

Forum 2

Secondary lists (primary lists are listed above)

CI 3

Meniere’s 3

Ages

under 39 1

40-49 3

over 60 7

 

found via

Friend 2

FB 4

other websites 4

search engine 1

Deletes 10

World 1

CI list 4

Connect 4

Forum 1

CSC:

Chair (Lorne Smith)

SayWhatClub subscribers, sponsors and friends with hearing loss have expressed strong interest in our Pittsburgh convention in August, and we’ve been working tirelessly behind the scenes to make it a memorable experience. Thankfully, the worst of the coronavirus crisis appears to be over and better days lie ahead. But with the convention still more than three months away, there remains uncertainty about what health and safety restrictions will be in place in summer. To give everyone more peace of mind in making convention plans, we’ve extended the early-bird registration deadline to June 30. That means that anyone who registers by the end of June can take advantage of our early-bird rates. And anyone can cancel their registration for any reason by June 30 and get a full refund. Of course, you can also get a full refund if we are forced to postpone or cancel the convention at any point. The convention is scheduled for Wednesday, Aug. 5 to Saturday, Aug. 8 at the Sheraton Pittsburgh Hotel at Station Square. For convention details and registration forms, go to saywhatclub.org and click on Conventions or follow the direct link:

https://www.saywhatclub.org/saywhatclub-convention/2020-saywhatclub-convention/

 

Local chair (Angie Fuoco)

Three workshop presenters have submitted their descriptions and bios for the website and program book. We’re awaiting descriptions of the final two workshops.



Treasurer (Donna McNary)

Income:  $1,155.00 (4 registrations -6 people)

Expenses: $221.76 (refund for registration scholarship and PayPal fees)

 

Sponsors (Lorne Smith)

Brown Audio Service, an Ohio-based Contacta dealer, has agreed to sponsor and install a hearing loop at the Pittsburgh con. We reached out again by email to all potential sponsors who have yet to commit. We’ll follow up by phone if necessary.

 

Registration(Marty Mattox-Baker)

Registration is still going slow as expected. But there are 40 people at the time I am typing this up. The early bird registration has been extended to June 30, 2020. Anyone registering and we have to cancel will be able to get a full refund. If a person chooses we can hold the registration fees for 2021 instead of a refund.

 

Website (Michele Linder)

April 13 – Completed the following:

  • Created and added workshop information to the 2020 Pittsburgh Convention page of the website
  • Updated the Convention Schedule 
  • Removed scholarship button  
    Thank you to Lorne for updating the Silent Auction page and linking the new Silent Auction donation form to the button on that page.

Publicity (Lorne Smith)

Messages were sent to all SWC groups, lists and social media in April promoting one of our convention workshops, launching this year’s Silent Auction campaign and announcing the extension of the early-bird registration deadline to June 30.

 

Silent Auction (Rhonda Edwards)

We would like everyone to begin to think about possible items that you could donate. Possible items could include (but are not limited to): gift cards, gift baskets, personally made items, hearing loss items, jewelry and accessories, items from your state, wine or other spirits, candy or other nonperishable food items….the fun possibilities can be endless! Please visit the following link to access our Silent Auction Donation Form, to be completed for each item donated.

https://docs.google.com/forms/d/e/1FAIpQLSesfYp-pI673vCNhGnZyg_s0Yequp_PCQZ3XUA33Pf7_HrLTA/viewform

 

Program Book (Michele Linder)

I’m saving all the information that Lorne sends to add to the program. I likely won’t start laying it all out for another few weeks. I do have the templates for each page ready to go, but usually wait on Joyce’s painting to choose a color theme that compliments the cover. In past years we’ve set the deadline for program information for sometime in June, which will be the same this year. However, we actually don’t have to submit the program for printing until July 1st (a lot depends on whether we get a local printer), so I’m going to wait a bit this year to see what the COVID-19 social distancing/stay at home and travel advisories for summer shape up to be.  

 

Activities/tours (Cynthia Hurst)

Thursday a.m.: Phipps Conservatory – I am still waiting to receive a reply from my rep as far as assigning a docent to use an app such as Ava or go to meeting. It will be $21.95 plus transportation. Need 15 registered. We get 10%off. 30 day notice required. Every garden is wheel chair accessible except for 1. 

Thursday p.m.: Gateway Clipper cruise. Still waiting for answers to questions I asked if our rep. $19.90-1 hour ride I believe this is walking distance from the hotel. 

Pittsburgh Pedal Boats No response yet. $36 group rate for 14 people (10 pedal stations and 4 non pedal stations). You must sign a waiver before going 

Friday afternoon: The Frick. Still waiting for initial response in answer to my questions. 

Friday p.m.: Pirates game. Min deposit due by July 7 (250 or 25% of total order whichever is more). Please refer to last month’s update for additional info


Scholarships (Pat Kovac)

We extended full scholarships to two recipients (one general and one Jazzy). Maurice sponsored two local scholarships, one for registration fees and one for hotel. We also extended a registration and hotel partial scholarship to a long term member. All applicants were advised of their status and all recipients gratefully accepted. We added that should we postpone the convention until 2021, the scholarships will stand.

 

A/V, CART, hearing loop, ASL (Lorne Smith)

Julia Stepp, who provided CART services at the 2019 Sacramento convention, will do the same this year in Pittsburgh. Brenda Dawe will again provide ASL interpretation. Brown Audio Service will sponsor and install the hearing loop.

 

__________________________________

 

Webcom

No issues.

Discussion, questions on all committee reports. 

Motion to approve, 2nd,  VOTE

Motion: Leslie, 2nd Pat

Public Session Adjourned 5:15pm Pacific

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BOD MEETING MINUTES APRIL 13, 2020

 

Meeting called to order 5:00 pm Pacific Time; 6:00 pm Mountain Time; 7:00 pm Central Time; 8:00 pm Eastern Time.

PRESENT: Linda Binns (Chair) Kim Ward; Leslie Cotter; Ty Smeltekop; Pat Dobbs; Duane Tull

Meeting called to order.

Treasurer’s Report: February and March 2020

February

March

Motion to approve: Pat Dobbs

2nd: Leslie Cotter

Vote: All in favor, motion carried

 

All other committee reports.

LRC:

https://docs.google.com/spreadsheets/d/10VBIUzZBTPpkJkrEuH-XlrqRb4cUtVV3rvglIJ9turY/edit?fbclid=IwAR082LJLTB4P_0POl_occ3-_pKuRBDbyi3zbyiLiWm42XHuD80EFteZeECc#gid=0

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HC:

Newbies  9

World 2

2 (found via FB)

Forum 4

2 found via search engines

2 are returning subscribers

Connect  3

1 found via FB

1 other

(3 people also chose the CI list as secondary lists)

Deletes 6

CI list 3

World   3

 

Marty

HC Chair

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CONVENTION STEERING COMMITTEE

CSC:

 

Chair (Lorne Smith)

Our 2020 SWC convention in Pittsburgh is four months

away and there’;s still time to register at early-bird rates.

We hope to see everyone there. Details and links can be

found on the website:

https://www.saywhatclub.org/saywhatclub-convention/2020-saywhatclub-convention/

 

Local chair (Angie Fugo)

Our workshop schedule has been finalized and is being

added to the website. We will be adding descriptions and

presenter bios to the website in April.

 

Treasurer (Donna McNary)

Income for March : $1,400 (9 attendee registration fees)

Expenses:  $174.60 (1 convention refund and PayPal

fees)

 

Sponsors (Lorne Smith)

Hamilton CapTel has committed to take a vendor table at

the Pittsburgh con. So far, we have four confirmed vendors

totaling $3,000 in sponsorship revenue, with some

potential big sponsors and vendors still to come. 

 

 

Registration(Marty Mattox-Baker)

This has been a slow month but with the virus situation it

can be understandable.  We have 27 people registered.

One person requested a refund but said she would look

into it in June to see if she reconsiders going.

 

Publicity (Lorne Smith)

Announcements were posted to SWC lists and Facebook

groups seeking input for two convention workshops and

publicizing the April 1 deadline for applying for a

scholarship.

 

Program Book (Lorne Smith)

We've been gathering information for the convention

schedule, workshops, BOD bios and SWC history pages.

We expect to receive most of the remaining information in

April. So far we expect two full-page sponsor ads, one-

half-page ad and one quarter-page ad.

 

Activities/tours (Cynthia Hurst)

Here are the activities that I am suggesting as workshops

will be held in the afternoon on Thursday and morning on

Friday:

 

Thursday a.m. – Phipps Conservatory and Botanical

Gardens (Www.Phipps.conservatory.org)

Thursday evening- Walk the Burgh

(Www.walktheburgh.com) OR Pittsburgh Pedal Boats

(Www.pittsburghpedalboats.com)

Friday afternoon – The Frick Pittsburgh

(Thefrickpittsburgh.org). The Frick also has the Clayton

Car; Carriage Museum and the Greenhouse and visitor center.

Friday p.m. – The Pirates Game 

 

Scholarships (Pat Kovac)

We have 10 applicants for various scholarships as of April

1, our deadline. The scholarship committee will discuss

and decide on recipients over the next two weeks. 

 

Hotel (Lorne Smith)

Any and all questions or requests for accessible hotel

rooms, ADA kits or other needs beyond the online

reservation system can be sent to Rosemary Baird,

convention services manager for the Sheraton Pittsburgh

Hotel at Station Square at

rosemary.baird@sheratonstationsquare.com.

 

A/V, CART, hearing loop, ASL (Lorne Smith)

We’ve made contact with a possible sponsor for our

hearing loop and have requested quotes from CART and

ASL providers.

__________________________________

 

 

Motion to approve: Kim Ward; 2nd  Pat Dobbs

Vote: All in favor, motion carried.

Public Session Adjourned 5:11pm Pacific Time

 

 

 

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BOD MEETING MINUTES MARCH 10, 2020

 

Meeting called to order at 5:03pm Pacific time; 6:03pm Mountain Time; 7:03pm Central time; 8:03 Eastern time.

Present:  Pat Dobbs; Linda Binns; Kim Ward; Duane Tull; Ty Smeltekop.  Apologies, Leslie Cotter.

PUBLIC SESSION:

Treasurer’s Report

February Report Tabled.  All voted yes on December

2019 and January 2020 Reports, provided by Kim Ward. 

January

Other Reports:

List Rep and Social Media:

https://docs.google.com/spreadsheets/d/10VBIUzZBTPpkJkrEu

H-XlrqRb4cUtVV3rvglIJ9turY/edit#gid=0

 ******************************************

HC:

February HC Monthly Report  2020

New Subscribers  13

Connect   6

World   4

Forum 1

CI list  1 ( plus 2 were added as secondary lists)

Meniere’s  1 ( plus 2 were added as a secondary list)

 

Found by:

Search engine  3

FB  4

Friend 2

Other  4

Deletes  7

CI list  2 self-signoffs

Connect  2 (one was a self-signoff)

World  2

Forum  1 (self-signoff)

*Forum went over the 99 quota  on 2/4 and 2/5

   With the help of Kim Ward the HC Handbook was updated.

Also thanks to Bet Whitcomb in helping update the HC/LRC agreement.

 

*******************************************

Convention Steering Committee (CSC)

Chair (Lorne Smith)

We encourage anyone planning to attend the Pittsburgh

convention in August to register now. Early-bird rates are

in effect until April 30. All the details and links can be

found on the website:

https://www.saywhatclub.org/saywhatclub-convention/2020-

saywhatclub-convention/

 

Local chair (Angie Fugo)

Three of 5 confirmed speakers’; bios and presentation writeups are in. Still flipping around my lasso on the other 2. Will send all 5 when I have them for printing the program.

Christine and I are beginning to connect on Welcome Party.

 Co-treasurers (Kim Ward/Donna McNary)

The February convention income: $1,325.00 (registration

fees, four by PayPal and two by check).

The February expenses: -$782.89 (scouting airfare).

 

Sponsors (Lorne Smith)

Caption Call has committed to be a preferred vendor.

So far, we have three confirmed vendors and will be

reaching out to other potential sponsors and vendors in

March.

 

Registration(Marty Mattox-Baker)

There has not been much activity with the registration.

Payment being added at the time of registration may be

slowing the process but I expect more will come in before

the end of April when the early bird ends. There are 20

registered and one person has asked for a refund. I have

bought 100 lanyards and badge holders. I hope that this

year we can get people to turn the lanyards and badge

holders in before they leave so this will save money on

having to purchase them every year.

 

Website (Michele Linder)

 

I created and uploaded Convention Schedule to the

convention website and activated the “;SCHEDULE”; link

on the convention page and added the convention theme

“Building Bridges in the ‘Burgh” to the convention page

 

Publicity (Lorne Smith)

An announcement about convention activities and

workshop themes were posted to all SWC lists and

Facebook groups on Feb. 17, and it generated some good

discussion.

 

Hospitality (Christine Fuller)

Still in the planning stages for the Welcome Party.

Planning on using a black and yellow-gold theme to reflect

the Pittsburgh sports teams. Will begin my write up soon

for the website, Facebook and our itinerary programs. 

 

Program Book (Lorne Smith)

Joyce Conser has agreed to paint a Pittsburgh image for

the cover of the convention program. We’re awaiting

workshop bios and descriptions.

 

*******************************************

WebCom:

February REPORT FROM WEBCOM CHAIR

There were a few changes made to the website in

February 2020. They are: 

 

Michele Linder’s changes: 

 February 7, 2020 – created and uploaded Convention Schedule to

the convention website.  Activated the “SCHEDULE”, link on the

convention page

 February 18, 2020 – added the convention theme, “Building

Bridges in the ‘Burgh”; to the convention page Kim Ward’s changes:

 Updated the HC; LRC Handbooks and added new links. 

 Fixed a broken link to our list descriptions. 

 

******************************************

 

FEBRUARY 10TH SWC MINUTES

Meeting called to order at 5:00 Pacific time; 6:00 Mountain time; 7:00 Central time; 8:00 Eastern time.

Present: Pat Dobbs; Leslie Cotter; Kim Ward; Linda Binns; Duane Tull;  Don Dippner and Ty Smeltekop not present.

Meeting Chaired by Leslie Cotter

PUBLIC SESSION:

Treasurer’s Report:

Unavailable

Other Reports:

List Rep and Social Media:

https://docs.google.com/spreadsheets/d/10VBIUzZBTPpkJkrEuH-XlrqRb4cUtVV3rvglIJ9turY

Hospitality Committee (HC)

HC January  monthly report


First off we give thanks to Robyn Carter for her service as liaison.
  We welcome Pat Dobbs as the new liaison.

Newbies  4

World 1 (found other website)
Forum 2 (one found via search engine and the other one via FB)
Connect 1 (search engine)

(also one person joined the CI list and also Menieres as well as
secondary lists Then another person joined the CI list also)

Deletes  11

World 6
CI list 1
Connect 3
Forum 1 (self unsubscribed the day he was added)  Sponsor emailed the
person to see why  and if he would like to try another list.  Did not
receive any response.

Also one request to join came to the BOD and sent to HC . The person
decided she wanted F2F and not emails.

***********************************************************************************************

CONVENTION STEERING COMMITTEE (CSC)

Chair (Lorne Smith)

Activity is gearing up for the 2020 convention. We officially opened convention registration and hotel reservations in January and launched our scholarship program. All the details and links can be found on our 2020 convention website:

https://www.saywhatclub.org/saywhatclub-convention/2020-saywhatclub-convention/

 

The committee has overwhelmingly endorsed a schedule that calls for workshops to be held on Thursday afternoon, Aug. 6 and Friday morning, Aug. 7, rather than on two consecutive mornings or two consecutive afternoons. Our convention survey last fall showed people were open to that idea. A major benefit of that schedule is that it could allow our vendors and exhibitors to set up late and tear down early, possibly saving them time and money on travel and hotel bills. Committee members feel it is worth trying and gathering feedback from vendors and attendees.

Local chair (Angie Fugo)

Workshops scheduled with tentative topics:

1) Intro of Vendors

2) Sharon-Hughes Morris, of Pgh. Center for Hearing/Deaf Services – Hearing Assistive Tech (HAT) 101

3) Cathy Zimmerman, of Hear Fayette (local group) – discussion of setting up her group or emergencies 

4) Kay Tyberg, HLAA & ALDA – Emergency Preparedness or Serving as a Juror

5) Eric Singara, CEO/developer, PathVu (app to navigate sidewalks, inclusive of folks with hearing loss)

6) Chris Doig, HLAA & ALDA – HAT 202, Creating HAT Network to help multiple people with hearing loss

 

Other possibles for cancellations: 

I’m a cancellation possibility… ALDA presentation dealing with emergency personnel. Other possibles:

  1. a) sign language class – it would be great if we could get Cathy Z’s ASL teacher to come – he’s great!
  2. b) local police officer – these guys usually don’t commit until the last minute
  3. c) I may contact the ADA Coordinator for the City of Pittsburgh (I met him at ADA 2018)

 

Also, closer to the time, I’ll be networking with local folks. The 30th Anniversary celebration of the ADA will be July 26, just 10 days before opening of our convention. I’ll keep my eyes peeled for other connections.

 

Finally, Bet Whitcomb has offered to do Wellness/Balance and other types of classes during non-workshop time.

 

Saturday Suggested Group Activity:

I’m hoping you all will like a “Grand View Tour of Pittsburgh” on Saturday morning spilling over into our lunch, with getting back to hotel in small groups in mid-afternoon. We will ride the only accessible Pittsburgh Incline, The Monongahela Incline, up to Grand View Boulevard with two options:

1) see stunning views of the city near the incline & short stroll off Grand View Boulevard to Shiloh Street Shops for gift shopping, sightseeing, ice cream. Lunch at Shiloh Shops and back down via Monongahela  Incline.

 

OR – I’ll lead this one…

2) see stunning views of the city AND 2-mile walk along Grand View Boulevard with me as tour guide (I’ll show you my Pittsburgh condo) including historic Carnegie Library & St. Mary of the Mount Church, as well as walking history tour with marked plaques detailing the city of Pittsburgh at various overlooks AND visit the other incline, the Duquesne Incline, which has mini-incline museum in it. The Duquesne Incline is at 1-mile turnaround and there are various restaurants with spectacular views of the city. Eat lunch there and walk back to Shiloh Shops for ice cream (if the return mile trip makes us hot enough & hungry enough for an ice cream treat) before going back down on the Mon Incline. (Alternatively, could walk back to the Shiloh Shops for lunch, but if you can make it all the way on the 2-mile round trip walk – or stroll – sidewalks are tricky but folks with mobility issues and wheelchairs do it – I highly recommend eating while overlooking the City of Pittsburgh. Some of you have seen my pics on my Facebook page and there’s nothing comparable.

 

Co-treasurers (Kim Ward/Donna McNary)

We had 10 registrations in January with one incomplete payment.  The registration form seems to be working great.


Sponsors (Lorne Smith)

We’ve received payment from MED-EL as one of our convention vendors. We’re continuing to reach out to other past and potential vendors, sponsors and exhibitors. 

 

Registration(Marty Mattox-Baker)

The registration for the convention has begun. So far we have 11 people registered  Hoping to see some more people register soon.

 

Website (Michele Linder)

I created 2020 Scholarship Form/Sheet and added “APPLY FOR A SCHOLARSHIP” button to the convention website and linked the scholarship form to the button.


Publicity (Lorne Smith)

We posted messages to all of SWC in January announcing the official opening of convention registration, introducing our keynote speaker Elena LaQuatra and inviting applications for convention scholarships. 

 

Activities/tours (Cynthia Hurst)

We’re planning a scenic round trip boat ride from the hotel to PNC Park aboard a Gateway Clipper shuttle boat on Friday night, Aug. 7, to see the Pittsburgh Pirates play the Arizona Diamondbacks. 

The dock is right outside the doors of the Sheraton Pittsburgh Station Square where we are staying. All boats are accessible. The ride is 15 minutes each way. The ride over will be during the day and ride back when the city lights are on. Two different beautiful views. The stadium is ADA compliant for wheelchairs and motorized carts and has captioning as well. We can also add our group name to the welcome messages that run on the LED boards and to the big Jumbotron. 



Scholarships (Pat Kovac)

We have opened scholarship applications for one general, one Jazzy Memorial, and two local scholarships to be awarded by April 15th. Maurice Wilson is funding the two local registration-only scholarships. 

 

Hotel (Lorne Smith)

Reservations for the Sheraton Pittsburgh Hotel at Station Square can be made through our convention website. Room rates are $125 a night, and are in effect for three days before and after the convention. The hotel will also provide discounted buffet breakfast coupons for those who choose to eat in the restaurant. There is also a Starbucks counter in the hotel.

WEBCOM:

JANUARY REPORT FROM WEBCOM CHAIR

There were a few changes made to the website in January 2020. They are:

  1. Ward: I updated the Be A Volunteer page and removed Robyn Carter from the BOD Profiles page.  Still waiting for Duane Tull’s bio but his name is listed without a picture or bio for now.

Lorne: Smith: I made some minor edits to the convention Silent Auction page and worked with Michele to update the convention scholarship application form.

Michelle Linder: created 2020 Scholarship Form/Sheet by copying the 2019 form and updating.  Stored in SWC Drive under “Committees” > CSC > 2020 Con (Pittsburgh) folder and added “APPLY FOR A SCHOLARSHIP” button and linked scholarship form to the button

Daphne Matthews: I double checked links in reports and blogs and corrected those that were not working. I backed up the system on Saturday, Feb. 8, 2020. I posted the BOD minutes for December and January.

 

Motion to approve, by   Linda  2nd by   Pat  All in favor, motion carried.

BOD Liasions to the Committees:

HC – Pat

LRC – Linda

CSC – Leslie

Webcom – Kim

Spirit Award – Linda

Motion to approve, Pat, Linda, 2nd.   All aye, motion carried.

 

 

Public session closed at:5:19pm

 

*************************************************

 

SWC Board meeting January 13, 2020

Meeting opened at Pacific 5 PM; Central 7 PM; Eastern 8 PM; for Robyn at
2PM 1/14/2020
Leslie Cotter chairing the meeting.

Present:

Leslie Cotter; Linda Binns; Pat Dobbs; Ty Smeltekop; Don
Dippner; Kim Ward; Duane Tull
Farewell and thanks to Robyn Carter. Robyn left the meeting. Formal
vote for New BOD member, Duane Tull. Duane Tull invited in to
meeting. Welcome to Duane.
Vote: Temporary postions now permanent; Pat Dobbs as President;
Leslie Cotter as VP; Linda Binns as Secretary; Don Dippner as Treasurer
formally voted in.
Treasurer’s Report tabled for now; to be provided

All other committee reports reviewed and approved: Motion by
Linda, 2 nd by Pat.

List Rep Report:
https://docs.google.com/spreadsheets/d/1-tAmI3tT3j93USTIAWlNKG_mLSZv6kQeb-blcvmM40o/edit#gid=0

HC Report:

Newbies:

Forum
2 (one found via FB the other search engine)

World
2 (one found via FB and the via search engine)
( one of these also joined the CI list)

CI list
1 found via search engine

Deletes


CI list 4

Connect 3 (one was self sign off)

World 2 (one was self sign off)

Webcom Report: DECEMBER

WebCom made final adjustments and tests to the convention pages registration page.
Michele updated the convention pages to include
 Con Registration; and Reserve Hotel buttons
 Room Rate information
 2019 Sponsor information link
 Keynote Speaker Information link
Kim downloaded a new plug in for sponsor logos and updated the home page,
convention history and sponsor pages with the new logo slider.
Kim added a new blog post.
Top five pages this month were Reading Your Audiogram, Home page, Convention
page, Join, and Convention Registration

Convention Steering Committee Report:
CSC report for December 2019

Chair (Lorne Smith)
Registration is open for the 2020 SWC convention Aug. 5-8 at the Sheraton Pittsburgh Hotel at
Station Square. Payment is due at the time of registration. Early-bird rates will be in effect until
April 30 as usual. Hotel reservations can also be made through our website. Room rates are
$125 a night, and are in effect for three days before and after the convention. All the details
and links can be found on our 2020 convention website:
https://www.saywhatclub.org/saywhatclub-convention/2020-saywhatclub-convention/

Local chair (Angie Fugo)
Kay Tyberg, a hearing loss advocate and mentor from Altoona, PA is willing to do a
workshop. I’ll have to get all the names and topics of those doing workshops. I think we’ll have
our 6.

Sponsors (Lorne Smith)

MED-EL has been confirmed as a vendor for the 2020 convention. Their Pittsburgh-based rep is
excited to attend. We’re continuing to reach out to other past and potential vendors, sponsors
and exhibitors. More sponsorship information can be found on our convention webpage:
https://www.saywhatclub.org/wp-content/uploads/2019/11/SWC-2020-Sponsorship-Opportunities.pdf

Publicity (Lorne Smith)

We’ll be doing our first publicity blitz in January for the opening of registration and to promote
our keynote speaker.

Registration (Marty Mattox-Baker)

The convention registration form is in place and ready to go. The early bird fee is set at $200.00
per person or $300 per couple.

Website (Michele Linder)

I added and/or activated the following for the 2020 Convention Page:
 Con Registration and Reserve Hotel buttons
 Room Rate information
 2019 Sponsor information link
 Keynote Speaker Information link
I also registered for the convention and reserved my hotel room as a test. All notifications and
receipts came through and look to be adequate.

Public Session closed at: 5:30pm

 

 

DECEMBER 9, 2019 BOD MEETING MINUTES

Meeting opened at 5:02pm Pacific Time
Present: Don Dippner; Pat Dobbs; Linda Binns; Leslie Cotter; Kim Ward;
Ty Smeltekop. Robyn Carter in and out.
Treasurer’s Report approved:
https://drive.google.com/file/d/13MrPZ8My0z6tWYIrHFOp6gp-qAc6Gnc9/view?usp=sharing
List Rep Report:
https://docs.google.com/spreadsheets/d/1-tAmI3tT3j93USTIAWlNKG_mLSZv6kQeb-blcvmM40o/edit#gid=0


Convention Steering Committee Report:

Chair (Lorne Smith)


Planning is well under way for the 2020 SWC convention in Pittsburgh (Aug. 5-8 at the Sheraton
Pittsburgh Hotel at Station Square). Our convention registration form has been updated.
Registration will officially open after the holidays. Registration fees have been increased by $25
per person to help offset rising costs. Payment is due at the time of registration. Early-bird rates
will be in effect until April 30 as usual.
Sponsors (Lorne Smith)
We're continuing to reach out to past sponsors, vendors and exhibitors to invite them to
participate in the 2020 con and are working to attract firms that have sponsored other hearing-
loss organizations as well as local businesses and non-profit organizations in the Pittsburgh
area. Sponsorship opportunities and rates are listed on the convention webpage:
https://www.saywhatclub.org/wp-content/uploads/2019/11/SWC-2020-Sponsorship-Opportunities.pdf

Hospitality Report:

November HC Monthly Report
Newbies 7
Forum 2 (one found via search engine and the other via Friend. Both 60+
(Both also joined the CI list).
CI 1 found via Friend 60+
Connect 2 (1 found found via FB under 39 the other one found other
World 2 (1 found other, 1 found via friend
Deletes 12
CI list 7
Connect 3
World 2

WEBCOM REPORT:

NOVEMBER

WebCom had very few edits this month. The 2020 Convention page and Registration
for is nearly ready.
Recent Website Updates:
 Lorne completed the Pittsburgh convention registration form.
 Kim added a PDF link and made light edits to the Pittsburgh convention
registration form.
 Kim updated the plug-ins.
 Daphne updated the Minutes page.
Problems were experienced after a routine update. Scott Marlow recommended the
removal of a few plug-ins with outdated or bad code, and cleaned up our webpage for
better functionality.

approved, no discussion.
Public session closed at 5:07pm

BOD MEETING MINUTES NOV. 11,2019


Meeting called to order at 5:03pm Pacific time; 6:03pm Mountain Time; 7:03pm Central time; 8:03 Eastern time; 2:03pm on Nov. 12, 2019 New Zealand (Robyn Carter).
PUBLIC SESSION:
Treasurer’s Report 
Other Reports:
Listserv and Social Media: https://docs.google.com/spreadsheets/d/1-tAmI3tT3j93USTIAWlNKG_mLSZv6kQeb-blcvmM40o/edit#gid=0


**********************************************************
HC:

Chair: Marty Mattox-Baker 

Additions 10
Connect
3 (2 found on search engine the other found on Other)
(we did have one returning member that I did not count as a newbie)

Forum

1 (found other website)
World
2 (one found other website the other one via FB)
CI list
3 (Two found via Friend and the other one was already on World)
Vistas
1 (found via other)
Deletes 5
Forum 1
World 3 ( 2 were self sign off) one said too many emails and would stay
on FB
CI list 1

*********************************************************************************************

Convention Steering Committee (CSC):


Chair: Lorne Smith


The 2020 SWC Pittsburgh convention is still nine months away but we worked hard in October to streamline and update our sponsorship rates and reach out to past and potential new sponsors in the hope of expanding the number of vendors, sponsors and exhibitors.

We also issued a call for proposals for local hosts for the 2021 convention in the central or eastern U.S.

Sponsors (Lorne Smith)
Thanks to Pat Dobbs and Don Dippner for volunteering to help contact potential sponsors. We’ve reached out to most past sponsors, vendors and exhibitors and invited them to participate in the 2020 con and are looking to attract new sponsors. InnoCaption, one of our vendors for the past three years, has already confirmed participation in the Pittsburgh con.

Our sponsorship opportunities brochure has been updated and is posted on the convention webpage:
https://www.saywhatclub.org/wp-content/uploads/2019/11/SWC-2020-Sponsorship-Opportunities.pdf

Logos of our 2019 convention sponsors have been added to the slider at the bottom of the homepage and main convention page of the SWC website, where they will be displayed for 12 months.

Publicity: Lorne Smith


We issued a call for proposals to all SWC lists, Facebook groups and the club’s main Facebook page for our 2021 convention location and local hosts. Proposals can be sent to lsmith151@hotmail.com
*********************************************************************************

WEBCOM:


https://docs.google.com/document/d/e/2PACX-1vQDypTWsVNNS73Q8jgMNQYJAgG2F7udxfDZKhtqBfJw0PNE0nmteRZ9B6LDjG0rgKVV6zeLplJZLIzW/pub
*****************************************************************************
Motion to approve, by Kim Ward, 2nd by Leslie Cotter; unanimous vote, motion carried.

Public session closed 8:07pm.

 

 

SWC BOARD OF DIRECTORS MEETING MINUTES 9/9/2019

Meeting called to order at 5:00pm Pacific time; 7:00pm Central time; 8:00pm Eastern time; 9/10/19 2:00pm New Zealand time (Robyn Carter)


Present: Don Dippner; Linda Binns; Leslie Cotter; Kim Ward; Ty Smeltekop; Pat Dobbs. Apologies: Robyn Carter


Treasurer’s Report:
Will update when full Convention Treasurer report is complete and balanced with main account and Paypal.


List Rep report: (number of posts)
LISTS
JULY
AUGUST

CI
357
290

CONNECT
101
63

EXPLORE
3
31

FORUM
637
672

MENIERE’S
48
41

VISTAS
101
97

WORLD
166
144

FB ADVOCACY
NA
NA

FB FRIENDS
2400*
69

FB GEN-Y
131
133

NOTES:
FB FRIENDS had 1003 comments in August

******************************************************************************
Convention Steering Committee August 2019 Report
Lorne Smith [Chair]
The 2019 SayWhatClub® Convention was held at the Embassy Suites in Sacramento, California.
72 people attended the convention this year.
Higher hotel costs resulted in only one scholarship being awarded this year instead of two.
We also elected to cut costs by scaling back on workshop break food items as well as having our CART provider bring her own projector and screen.
We had a strong slate of workshops and activities in a convenient, tourist-friendly location.
All in all, Cynthia Hurst did an outstanding job as local chair, and the CSC Committee members worked hard to make the convention successful and memorable.
Planning is underway for next year’s convention in Pittsburgh, PA, which will be held from Aug. 5th – 8th, 2020 at the Sheraton Pittsburgh Hotel at Station Square. Local host will be: Angie Fugo.
Cynthia Hurst [Local Chair]
Workshops were very well received and included talks on: Sign Language [LifePrint.com], Accessibility and Advocacy [Brent Jolley], Impact of “Not So Deaf” Hearing Losses [Dr. Stephanie Gardiner-Walsh], Mind the Ears: Connecting Hearing and Cognition [Dr. Laura Gaeta], and Reasonable Accommodations in the Workplace [Pamela Cohen].
Activities included The Crocker Art Museum, The Sacramento History Museum/Underground Tour, and The Last Match, a captioned movie.
In addition, some attended the Unlimited Laughs Comedy Club on Friday night. Julia, our CART operator, was able to provide captioning to our cell phones. It was very well received and enjoyed by all. Also, the manager of the venue, Skip and his daughter, Jennifer, let us know they are now looking into installing a captioning device.
Donna McNary [Convention Treasurer]
Will update when report finalized.
Marty Mattox-Baker [Registration]
We had 74 people registered for this year’s Convention.
Actually attendance was: 72 which is a good showing for a convention.
Rhonda Edwards [Silent Auction]
This year’s Silent Auction raised $1,331.00 for the SayWhatClub®.
We sold 85 of the 90 auction items donated this year.
A huge Thank You goes to the 12 volunteers who assisted with the various Silent Auction duties and their help was very much appreciated.
******************************************************************************

Hospitality Committee Report: HC August 2019:
New Subscribers 12
Menieres 2
Found search engine 1, Friend 1
(2 also signed up as their secondary list)
World 7
Found Search engines 3, Facebook 1, Friends 2, Other 1
CI list 2
Found search engine 1, returning founding member 1
Connect 1
Found: Facebook
Deletes 6
CI 3
Connect 2
Forum 1

LRC Stats 2019

https://docs.google.com/spreadsheets/d/1-tAmI3tT3j93USTIAWlNKG_mLSZv6kQeb-blcvmM40o/edit?usp=sharing

 

 

Motion made by Linda Binns, 2nd by Kim Ward, to approve all committee reports.
All approved, motion carried.


Discussion and information provided by Don Dippner, regarding upcoming SWC Fundraiser.
Discussion on Guidestar: Don to complete the information to ‘publish’ and will provide Kim the Bronze star info to put on the website.

Public Session closed out at 5:30pm Pacific time; 7:30pm Central time; 8:30pm Eastern time.

 

 

 

 

SWC BOARD OF DIRECTORS MEETING MINUTES 6/10/19


SWC BOD MEETING MONDAY 6/10/19
5:00 PM PACIFIC
6:00 PM MOUNTAIN
7:00 PM CENTRAL
8:00 PM EASTERN
TUESDAY 6/11/19 @ 12:00 NOON NEW ZEALAND TIME (ROBYN
CARTER)
_____________________________________________
PRESENT: Donald Dippner / Linda Binns / Kim Ward / Pat Dobbs
/ Ty Smeltekopf. Apologies : Robyn Carter / Leslie Cotter
_______________________________________________
Meeting Chair: Linda Binns
Liasions:
HC – Robyn Carter
CSC – Leslie Cotter
Social Media – Ty Smeltekopf
LRC: (Temporary) Don Dippner
Spirit: Linda Binns
Webcom: Kim Ward

Website: https://www.saywhatclub.org / blog:
https://www.saywhatclub.org/saywhatclub-blog
Facebook Groups: Friends with Hearing Loss / Generation-Y /
Advocacy.


___________________________________________________
Treasurer’s Report: Kim Ward


May 1, 2019 – May 31, 2019
Bank Balance: Convention: $29,747.36 / Main: $12,484.77 /
Total: $42,232.13
Amount matches our combined Chase Bank account balance.
Treasurer’s report was submitted, discussed and approved.
Moved by Pat Dobbs, 2 nd by Don Dippner to approve all other
committee reports. No further discussion, all approved.
Public Session adjourned, 5:23 PM PACIFIC TIME
____________________________________________________


COMMITTEE REPORTS:

SWC COMMITTEE REPORTS MAY 2019

LIST REP REPORT:

List Stats (Number of Postings for each List) for April, 2019
as compiled by Bet Whitcomb, LRC List Rep Chair

                Posts                    Number of Subscribers

CI                258                           106
Connect      173                             73
Explore                                             6
Forum         859                             54
Menieres        6                            39
Vistas           74                            30
World           114                            64
SWC Friends with Hearing Loss FB Group – 52 Posts, 572
comments in May; 901 members.
SWC Gen-Y FB Group – 347 members.
******************************************************************
HC REPORT:
NEW SUBSCRBERS 8
CI list 2
(plus one that was already on a SWC list)
Forum 3
(2 also joined CI list and one also joined Meniere’s list
Connect 3
Found :
Search engine 5
Other website 1
Friend 1
DELETES 7
Connect 2 ( one self sign off)
CI list 2
World 2
Forum 1 (death of long time subscriber)
Marty Mattox-Baker (HC CHAIR)

************************************************************
***********************************************************
CONVENTION STEERING COMMITTEE (CSC)

Convention Steering Committee Report

May 2019

Chair –Lorne Smith
 Two months away from the convention.
 Launched the SWC LOVE Page in May
o For a $25 donation you can leave a comment that will
appear in the Convention bulletin.

 Made a final appeal for sponsors and advertisers.
 Finalized workshop descriptions.
 Added an optional captioned play activity and an underground
tour.
 Launched an online sign-up sheet for tours and activities.
 Details at: https:www.saywhatclub.org/saywhatclub-
convention/2019-saywhatclub-convention/
Local Chair –Cynthia Hurst
 Tote bags
o Received tote bags, some had printing issues and we have
requested a credit for them.
o Fortunately we have enough for register con attendees and
vendors.
 Welcome Party
o Assisting Christine and should receive some packages soon
that she is sending.

 Convention Program
o Secured a local printing company from a national chain to
print our Con programs.

 SWC Love Page
o Donna M. will be coordinating the follow-up for pledges not
paid by June 15 th deadline.
 Pledges must be paid to donor to be included in Con
program.

 Activities
o Still trying to secure a Friday night event.
 Saturday
o Presently looks to be a free day for con attendees.

Convention Treasurer –Donna McNary
 Income: $3,488.00 Expenses: ($383.35) Tote bags [as of 5/29/19]
 Payments received: Sponsorship from Canine Companions and
InnoCaption.
 SWC LOVE page payments are coming in as well.

Sponsors –Chelle Wyatt
 Advanced Bionics and Cochlear America are sponsoring again this
year.
 Everyone is paid up.
 Presently settling ads with the sponsors for the program.
Registration –Marty Mattox-Baker
 62 people registered includes 3 new attendees.
 I will be the contact for people trying to find roommates.
 Commons to go live on June 1 st
o Convention attendees can use this email list before and
shortly after the convention.

o Listserv limit: 50 people on Commons
 Facebook Convention Group page is also active.
Website and Program Book –Michele Linder
 Convention Web pages continue to be updated as details are
finalized and confirmed.
 Activities/Tours sign-up is active and operational
 Program Book
o Sending Lorne a weekly updated mock-up highlighting info
still needed.
o Presently only have a half-page that needs to be filled
 If we get 8-9 more LOVE page submissions, page will
be filled!
Publicity –Lorne Smith
 Three general announcement made to all of SWC in May
promoting:
o Workshops
o Workplace accommodations
o Launch of SWC LOVE Page
o Voluntary convention activities and tours.

Silent Auction –Rhonda Edwards
 Currently have 25 confirmed donations.
 Still waiting on a few donors that haven’t completed the Silent
Auction Donation form.
 Silent Auction webpage link, Donation Form, and Donation Form
Response List are running smoothly and are up to date.
 Please boast, boost and push for more Silent Auction donations as
possible.
Hotel –Lorne Smith

 Banquet has been relocated to the Central Pacific meeting room
instead of the River City Ballroom.
 This is the same room used for the workshops and Town Hall
Meeting.
 This allows us to leave the loop in place.
 Capacity: 90 people, which is more than adequate for our needs.
AV/CART/LOOP –Lorne Smith
 OTOjOY [which is sponsoring the hearing loop] has received the
dimensions for our meeting and banquet room.
 The loop will be laid on Wednesday, July 31 st and will remain in
place throughout the convention.

 

 

 

 

SWC BOARD OF DIRECTORS MEETING MINUTES 5/13/19

SWC BOD MEETING MONDAY 5/13/19
5:00 PM PACIFIC
6:00 PM MOUNTAIN
7:00 PM CENTRAL
8:00 PM EASTERN
TUESDAY 5/14/19 @ 12:00 NOON NEW ZEALAND TIME (ROBYN CARTER)
_____________________________________________
PRESENT: Donald Dippner / Linda Binns / Kim Ward / Leslie Cotter / Pat Dobbs. Absent: Ty Smeltekopf; Robyn Carter (Partial attendance)
_______________________________________________
Meeting Chair: Leslie Cotter
Liaisons:
HC – Robyn Carter
CSC – Leslie Cotter
Social Media – Ty Smeltekopf
LRC: (Temporary) Don Dippner
Spirit: Linda Binns
Webcom: Kim Ward
Website: https://www.saywhatclub.org / blog: https://www.saywhatclub.org/saywhatclub-blog
Facebook Groups: Friends with Hearing Loss / Generation-Y / Advocacy.

________________________________________________________________

Treasurer’s Report: Kim Ward


April 1, 2019 – April 30, 2019
Bank Balance: Convention: $27,667.68 / Main: $12,465.13 / Total: $40,132.81.
Amount matches our combined Chase Bank account balance.
PayPal Balance (Pending transfer to Chase Bank: $1,684.65
Treasurer’s report was submitted, discussed and approved.
Moved by Linda Binns, 2nd by Don Dippner to approve all other committee reports. No further discussion, all approved.
Public Session adjourned, 5:23 PM PACIFIC TIME

_______________________________________________
COMMITTEE REPORTS:


SWC COMMITTEE REPORTS APRIL 2019
LIST REP REPORT:
List Stats (Number of Postings for each List) for April, 2019
as compiled by Bet Whitcomb, LRC List Rep Chair
                                   
                               Posts                        Number of Members
CI                             171                                  104
Connect                     69                                    71
Explore                     74
Forum                     968                                    51
Meniere’s                  12                                     37
Vistas                       90                                     30
World                      180                                    65
SWC Friends with Hearing Loss FB Group – 988 posts, 868 members, with 16 new members in April.    487 posts in March
SWC Gen-Y FB Group – 136 posts, 342 members.    88 posts in March
******************************************************************
HC REPORT:

Newbies 9

World 3
Connect 2 ( One of them also joined the CI list)
Forum 3
CI list 1
(all found us via search engine or other)

Deletes 12
World 2
Connect 5
CI list 5  ( one via request)

Marty Mattox-Baker

***********************************************************
CONVENTION STEERING COMMITTEE (CSC)

Chair (Lorne Smith)
Website links to the convention schedule and workshops/presenters are almost complete. Here’s the link:https://www.saywhatclub.org/saywhatclub-convention/2019-saywhatclub-convention/
Currently securing bids for the printing of our program books.
 
Local chair (Cynthia Hurst)
Hamilton CapTel will be sponsoring the Tote bags this year.
Working on availability of tours and activities.
 
 Treasurer (Donna McNary)
For the month of April (as of 4/28), 19 new attendees were registered.
April’s income is $3,275, and expenses -$1,348.75.  
 
Sponsors (Chelle Wyatt)
InnoCaption
Hamilton Captel
Canine Companions for Interdependence [a local non-profit agency]
Waiting for response:
MedEl
Advanced Bionics
Cochlear America
 
Registration (Marty-Mattox-Baker)
We have had 44 subscribers and 15 spouses/significant others register, giving us a grand total of 59 registered. 
 
Website and Program Book (Michele Linder)
Waiting for information on one workshop and scheduled activities and tours.
 
Publicity (Lorne Smith)
Several posts were made to SWC lists, FB pages and groups during April promoting the convention , including reminders about the April 30 early-bird deadline. We received about 10 registrations in the final days of the month.
 
Silent Auction (Rhonda Edwards)
Currently we have 14 confirmed donations.
 
Scholarships (Pat Kovac)
We awarded 3 scholarships, an Emily “Jazzy” Wingert for a first-time attendee, a General, and a Veteran.  

 

Minutes of meeting 11th February 2019 5.00 pm Pacific Time

 

Present: , Kim Ward, Don Dippner, Robyn Carter, Linda Binns, Ty Smeltekop, Leslie Cotter, Pat Dobbs

Meeting chair: Kim Ward

Officers:

President: Don Dippner

Secretary: Robyn Carter

Treasurer: Kim Ward

Liaisons:

Social media – Ty Smeltekop

HC – Robyn Carter

LRC – Don Dippner (Temporary)

Web – Kim Ward

CSC – Leslie Cotter

Spirit – Linda Binns

Website: https://www.saywhatclub.org/

Blog: https://www.saywhatclub.org/saywhatclub-blog/

Facebook Groups:

SayWhat Friends with Hearing Loss: https://www.facebook.com/groups/SWCFriends/

Generation Y: https://www.facebook.com/groups/155139947975931/

Treasurer’s report – Kim Ward

Jan 1, 2019 through Jan 31, 2019

Bank Balance

 

Convention: $26,127.68

Main $12,793.73

Total $38,921.41

Treasurers report was submitted, discussed and approved. Details available on request.
Linda Binns moved, Leslie Cotter Seconded. Carried

Other Reports

Leslie tells us the current CSC team is really hot and a way ahead of last year.

Linda asked at what point does Daphne publish committee reports on the website. Each Liaison is to
send Daphne the report AFTER the BOD meeting as they need to be approved first.

Linda Binns moved to accept all reports as is. Robyn Carter seconded. Carried.

SayWhatClub® Fundraising Report

The SayWhatClub® is a 501(c)3 non-profit charitable organization. All donations are tax deductible as a charitable expense.

We are an all-volunteer group and rely solely on donations to keep things running.

Anyone can donate from our website and we appreciate any and all donations.

Donations directly from our website.


We have a “Donate Now” button on our website for people to donate when ever they want.
https://www.saywhatclub.org/how-to-donate-to-saywhatclub/

We also receive funding donations through Fund Drives to our subscribers and followers.

We have a Fall Fund Drive scheduled for 2019, stay tuned for details!

In addition to our Fall Fund Drive, we also receive donations from AmazonSmile, PayPal Give, and
the Benevity Program.

AmazonSmile

AmazonSmile is a website operated by Amazon with the same products, prices, and shopping
features as Amazon.com. The difference is that when you shop on AmazonSmile, the
AmazonSmile Foundation will donate 0.5% of the purchase price of eligible products to the
charitable organization of your choice.
https://smile.amazon.com/ch/91-875174


Here are some other possible fundraising opportunities that we are pursuing::

eBay For Charity [Do not use this one presently]
Facebook Charity [Do not use this one presently]
Google Charity [Do not use this one presently]
Microsoft Charity [Do not use this one presently]
Disney Charity [Do not use this one presently]

Charity WordPress [Do not use this one presently]
We are exploring adding a Donate Now button to our main page on Facebook and researching
Text to Donate options.
If you have questions about our Fundraising Programs please send an email to:
Fundraising@saywhatclub.org
Don Dippner
Fundraising Committee

Say What Club Convention in Sacramento July 31 – Aug 3, 2019
Registrations for the Convention are open and several people have already registered. You
can register from the Website:
https://www.saywhatclub.org/saywhatclub-convention/convention-checkout/

Linda Binns moved to close the meeting Don Dippner Seconded, Carried.
Meeting Adjourned 5.21pm Pacific Time

 

SayWhatClub Minutes of meeting 8th January 2019 9.00 pm EST


Present: , Kim Ward, Don Dippner, Robyn Carter, Linda Binns, Chelle Wyatt, Michele Linder, Ty Smeltekop, Leslie Cotter Apologies: Pat Dobbs Meeting chair: Robyn Carter

Officers:

President: Don Dippner

Secretary: Robyn Carter

Treasurer: Kim Ward

Liaisons:

Social media – Ty Smeltekop

HC – Robyn Carter

LRC – Don Dippner

(Temporary) Web – Kim Ward

CSC – Leslie Cotter

Spirit – Linda Binns

Website: https://www.saywhatclub.org/

Blog: https://www.saywhatclub.org/saywhatclub-blog/

Facebook Groups:

SayWhat Friends with Hearing Loss: https://www.facebook.com/groups/SWCFriends/

Generation Y: https://www.facebook.com/groups/155139947975931/

First Order of Business is that we welcome Ty Smeltekop and Pat Dobbs to the board. We also thank Michele Linder and Chelle Wyatt for their time and work on the Board and farewell them. But it’s not goodbye as they will still be helping SWC in various roles and capacity and continue their volunteer work for SWC.


Treasurer’s report – Michele Linder Dec 1, 2018 through Dec 31, 2018


Bank Balance Convention: $24,807.13
Main $13,018.31

Total $37,825.44

Treasurer’s report was submitted, discussed and approved. Details available on request.

Other Reports

Robyn moved to accept the other reports as is. Don Dippner seconded. Carried.


Say What Club Convention in Sacramento July 31 – Aug 3, 2019


Registrations for the Convention are open and several people have already registered. You can register from the Website: https://www.saywhatclub.org/saywhatclub-convention/convention-checkout/


Robyn moved to close the meeting at 9.28pm, Linda Binns Seconded, Carried.

 


SWC BOARD OF DIRECTORS MEETING 10/9/2018

6:00 PM PACIFIC

7:00 PM MOUNTAIN

8:00 PM CENTRAL

9:00 PM EASTERN

WEDNESDAY 10/10/18 @ 2:00 PM NEW ZEALAND TIME (ROBYN CARTER)

_________________________________________________________

PRESENT:

Donald Dippner / Linda Binns / Kim Ward / Leslie Cotter / Robyn Carter / Michele Linder.  Absent : Chelle Wyatt.

__________________________________________________________________

Meeting Chair:  Leslie Cotter

Liaisons:

HC- Kim Ward

CSC – Leslie Cotter

Social Media: Robyn Carter

LRC: Chelle Wyatt (absent)

Spirit: Linda Binns

Website:  https://www.saywhatclub.org / blog: https://www.saywhatclub.org/saywhatclub-blog

Facebook Groups:  Friends with Hearing Loss / Generation – Y

https://www.facebook.com/groups/SWCFriends/ Generation Y:

Treasurer’s Report – Michele Linder / Sept. 1, 2018 through Sept. 28, 2018.

Bank Balance:

Convention: $ 25,807.13

Main: $ 13,567.38

Total: $ 39,374.51

*amount matches our combined Chase Bank account balance

PayPal Balance: $0.00

Treasurer’s report was submitted, discussed and approved.  See above.

Moved by Michele Linder, 2nd by Donald Dippner to approve all other committee reports.  No further discussion, all approved.

After lengthy discussion, it was determined that the annual convention report will continue to be included in the minutes. Moved by Leslie Cotter, 2nd by Linda Binns.  Vote: 5 in favor, 1 opposed, 1 absent.   Report posted below: (BEGIN ANNUAL CONVENTION REPORT)

2018 SAYWHATCLUB ANNUAL CONVENTION FINAL REPORT

 Prepared by Michele Linder

 Conference Name: 2018 SayWhatClub Convention

 Dates of Convention: August 1-4, 2018

 Location of Convention: DoubleTree by Hilton Hotels – Downtown Saint Paul, MN

ACTUAL REVENUE

 Registration Total $ 8,315.00

 Sponsorship Total $ 4,150.00

Jazzy Wingert Memorial Scholarship Fund $ 546.10

 Private Donations Total $ 660.00

 Prepaid Activities $ 2,191.00

 Total Revenue: $15,862.10

Comments on Revenue:

Scholarship: The Jazzy Wingert Memorial Scholarship was awarded to a first-time convention attendee. Funds remaining for future cons: $6,844.85

ACTUAL EXPENSE

 2019 Scouting: $ 847.00

 Bank & PayPal Fees (Registration/Sponsorship/Activities) $ 255.45

 Hotel – Banquet/Food/Beverage/AV Total $ 9,485.13

 Tote Bags (Donated) w/SWC Labels $ 23.41

 Scholarships Total: $ 1,963.35

 Accessibility Expenses Total (CART, ASL, Hearing Loop) $ 2,536.90

 Prepaid Activities Total: $ 2,314.25

 Starkey Tour Transportation Total: $ 270.00

 Total Expense: $17,695.49

 LOSS: $1,833.39

GENERAL CONFERENCE INFORMATION

Registration Total: 66 Attendance: 67

 Activity Participation ・Tin Whiskers Brewery Tour/Tasting: 23 ・Saint Paul Bus Tour: 28

James J. Hill House Tour: 29 ・Gangster Tour: 36 ・

St. Paul Saints Baseball: 24

 Fundraisers Silent Auction Total $2,153.00

 50/50 Raffle $ 402.00

 Fundraiser Total $2,555.00”

END CONVENTION ANNUAL REPORT

HC Chair Election and LRC Chair Election to begin committee discussion in October.

BOD NOMINATIONS: 2 board members have reached the end of their first term. Nominations will be taken to fill one confirmed upcoming vacancy and one position open for re-election.  Notification to the lists, requesting nominations, upcoming soon. 

Motion  by Michele Linder for Donald  Dippner to be declared acting secretary, to conduct SayWhatClub business with Chase bank, in full capacity, including for the purpose of changing signers on all SayWhatClub accounts.  2nd by Kim Ward.  Unanimous vote, all approve. 

Meeting adjourned 7:06 pm Pacific / 8:06 pm Mountain /9:06 pm Central / 10:06 pm Eastern / Wednesday 10/10/18 3:06 pm New Zealand