SayWhatClub Minutes of meeting 8th January 2019 9.00 pm EST
Present: , Kim Ward, Don Dippner, Robyn Carter, Linda Binns, Chelle Wyatt, Michele Linder, Ty Smeltekop, Leslie Cotter Apologies: Pat Dobbs Meeting chair: Robyn Carter
President: Don Dippner
Secretary: Robyn Carter
Treasurer: Kim Ward
Social media – Ty Smeltekop
HC – Robyn Carter
LRC – Don Dippner
(Temporary) Web – Kim Ward
CSC – Leslie Cotter
Spirit – Linda Binns
First Order of Business is that we welcome Ty Smeltekop and Pat Dobbs to the board. We also thank Michele Linder and Chelle Wyatt for their time and work on the Board and farewell them. But it’s not goodbye as they will still be helping SWC in various roles and capacity and continue their volunteer work for SWC.
Treasurer’s report – Michele Linder Dec 1, 2018 through Dec 31, 2018
Bank Balance Convention: $24,807.13
Treasurer’s report was submitted, discussed and approved. Details available on request.
Robyn moved to accept the other reports as is. Don Dippner seconded. Carried.
Say What Club Convention in Sacramento July 31 – Aug 3, 2019
Registrations for the Convention are open and several people have already registered. You can register from the Website: https://www.saywhatclub.org/saywhatclub-convention/convention-checkout/
Robyn moved to close the meeting at 9.28pm, Linda Binns Seconded, Carried.
SWC BOARD OF DIRECTORS MEETING 10/9/2018
6:00 PM PACIFIC
7:00 PM MOUNTAIN
8:00 PM CENTRAL
9:00 PM EASTERN
WEDNESDAY 10/10/18 @ 2:00 PM NEW ZEALAND TIME (ROBYN CARTER)
Donald Dippner / Linda Binns / Kim Ward / Leslie Cotter / Robyn Carter / Michele Linder. Absent : Chelle Wyatt.
Meeting Chair: Leslie Cotter
HC- Kim Ward
CSC – Leslie Cotter
Social Media: Robyn Carter
LRC: Chelle Wyatt (absent)
Spirit: Linda Binns
Facebook Groups: Friends with Hearing Loss / Generation – Y
https://www.facebook.com/groups/SWCFriends/ Generation Y:
Treasurer’s Report – Michele Linder / Sept. 1, 2018 through Sept. 28, 2018.
Convention: $ 25,807.13
Main: $ 13,567.38
Total: $ 39,374.51
*amount matches our combined Chase Bank account balance
PayPal Balance: $0.00
Treasurer’s report was submitted, discussed and approved. See above.
Moved by Michele Linder, 2nd by Donald Dippner to approve all other committee reports. No further discussion, all approved.
After lengthy discussion, it was determined that the annual convention report will continue to be included in the minutes. Moved by Leslie Cotter, 2nd by Linda Binns. Vote: 5 in favor, 1 opposed, 1 absent. Report posted below: (BEGIN ANNUAL CONVENTION REPORT)
2018 SAYWHATCLUB ANNUAL CONVENTION FINAL REPORT
Prepared by Michele Linder
Conference Name: 2018 SayWhatClub Convention
Dates of Convention: August 1-4, 2018
Location of Convention: DoubleTree by Hilton Hotels – Downtown Saint Paul, MN
Registration Total $ 8,315.00
Sponsorship Total $ 4,150.00
Jazzy Wingert Memorial Scholarship Fund $ 546.10
Private Donations Total $ 660.00
Prepaid Activities $ 2,191.00
Total Revenue: $15,862.10
Comments on Revenue:
Scholarship: The Jazzy Wingert Memorial Scholarship was awarded to a first-time convention attendee. Funds remaining for future cons: $6,844.85
2019 Scouting: $ 847.00
Bank & PayPal Fees (Registration/Sponsorship/Activities) $ 255.45
Hotel – Banquet/Food/Beverage/AV Total $ 9,485.13
Tote Bags (Donated) w/SWC Labels $ 23.41
Scholarships Total: $ 1,963.35
Accessibility Expenses Total (CART, ASL, Hearing Loop) $ 2,536.90
Prepaid Activities Total: $ 2,314.25
Starkey Tour Transportation Total: $ 270.00
Total Expense: $17,695.49
GENERAL CONFERENCE INFORMATION
Registration Total: 66 Attendance: 67
Activity Participation ・Tin Whiskers Brewery Tour/Tasting: 23 ・Saint Paul Bus Tour: 28
James J. Hill House Tour: 29 ・Gangster Tour: 36 ・
St. Paul Saints Baseball: 24
Fundraisers Silent Auction Total $2,153.00
50/50 Raffle $ 402.00
Fundraiser Total $2,555.00”
END CONVENTION ANNUAL REPORT
HC Chair Election and LRC Chair Election to begin committee discussion in October.
BOD NOMINATIONS: 2 board members have reached the end of their first term. Nominations will be taken to fill one confirmed upcoming vacancy and one position open for re-election. Notification to the lists, requesting nominations, upcoming soon.
Motion by Michele Linder for Donald Dippner to be declared acting secretary, to conduct SayWhatClub business with Chase bank, in full capacity, including for the purpose of changing signers on all SayWhatClub accounts. 2nd by Kim Ward. Unanimous vote, all approve.
Meeting adjourned 7:06 pm Pacific / 8:06 pm Mountain /9:06 pm Central / 10:06 pm Eastern / Wednesday 10/10/18 3:06 pm New Zealand